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The Bureau provides a lead system in which you can complete a Request for Proposal.

You can also send your event details to Joel Vazquez to initiate planning or call 800-361-3360 ext. 1713.

Site Inspection Coordination

The Bureau will plan an escorted site inspection of the potential hotels and venues that match your event needs. It will be our pleasure to escort you as you check out the many local attractions your group might be considering for an upcoming event.

Welcome Reception and Bags

The Bureau will sponsor a welcome reception (icebreaker) to qualifying groups featuring Laredo’s signature drinks, "Border Breeze" and "Sol de Laredo". These unique cocktails always receives great reviews and sets the right tone for your gathering.

Meeting/Event Promotion

Our staff can supply images and copy for your event brochure and collateral as well as assist in publicizing your event. The Bureau can also provide local media and community contacts to generate the recognition you desire.


Special promotional direct mail and attendance-building materials are also available to assist you in promoting Laredo as your meeting destination.

Spouse Itineraries

Whether you’re looking for activities for spouses, families or VIP guests, we will customize an itinerary that best suits your needs, whether it’s for an afternoon, a day or a week. Your guests will feel right at home while you take care of business. Whether they want to snooze by the pool or tour Laredo’s historic district, we can help set up the right itinerary.

Registration Assistance

We’ll be glad to help with your registration needs. Our poised and knowledgeable staff can assist you with information on Laredo, our calendar of events and activities, and even create name badges.

Liaison with Public Officials

The Bureau will be pleased to contact public officials or civic organizations to help secure letters of invitation and will be glad to coordinate welcomes for convention opening ceremonies.

Complimentary Visitor Guides

Our Visitor Guides provide your attendees and guests detailed information on Laredo, complete with maps, options for dining, shopping, transportation and detailed information on our area’s events, attractions and recreational opportunities.

Outsourced Services

The Bureau can help assist your meeting by gathering service providers for audiovisual services, catering, decorating, entertainment, floral, and rental equipment.
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